Coordinators: Difference between revisions

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==General Coordinator Framework==
==General Coordinator Framework==
Adopted in May 2007, the General Coordinator Framework establishes guidelines for the "Coordinator" positions.  The following applies to all Coordinator positions unless otherwise specified in the motions establishing each individual position.
Adopted in May 2007, and modified in 2014, the General Coordinator Framework establishes guidelines for the "Coordinator" positions.  The following applies to all Coordinator positions unless otherwise specified in the motions establishing each individual position.
:*Each position shall be held by three individuals.
:*Each position shall be held by three individuals.


:*Each individual holds a one-year term, evenly spaced around the calendar year:
:*The Board will appoint coordinators, giving preference to volunteers when possible. When there are vacant coordinator positions, the chair will issue a call for volunteers on the main mailing list. For long-standing vacancies, the chair will, at his discretion, periodically call for volunteers.
::*A February term, filled by the Board during January
::*A June term, filled by the Board during May
::*An October term, filled by the Board during September


:*A coordinator may be subject to a forced recall vote on the Board if a number of members equal to the current size of the Board request such a vote. After the failure of a recall vote, another vote may not be forced by the membership until three months have passed.
:*Each coordinator will serve at the Board's pleasure. Appointment and/or removal of a coordinator will be by a simple majority vote of the Board; the Board will be required to state a reason for removal. The membership may call for the removal of a coordinator using the board petitioning procedure described elsewhere; the petition shall state a reason for removal.
 
:*The Board shall fill any vacancies resulting from recall or resignation immediately.
 
:*Positions filled (due to a new position or the need for a mid-term replacement) within two months before the beginning of a term are considered to be part of that following term. Otherwise they are considered to be serving the remainder of the previous term.
 
:*A Coordinator may step down at any time, for any reason or no reason. Likewise the Board may remove a Coordinator any time through a motion, although the Board must state a reason.
 
:*The Board shall post the list of Coordinator positions that are being considered, the requirements one must have to serve in each position, and the current holders of each position, to the gcd-main mailing list and any other general list associated with the position at the beginning of the month of consideration. This will allow those who qualify for the position to notify the Board of their interest.
 
:*For new positions or mid-term replacements, the announcement should be made as soon as is practical, and the Board vote on the position should take place no earlier than one week after the announcement.
 
:*The Board shall vote on a motion to appoint or re-appoint a given person to the Coordinator role through the same process as any other motion.


:*Each Coordinator position is associated with a corresponding email address that will reach all current holders of the position.
:*Each Coordinator position is associated with a corresponding email address that will reach all current holders of the position.
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:*While all three coordinators are equally empowered to respond to requests from the public, the lead coordinator is responsible for ensuring that someone sends a suitable response in a timely manner. They may do so themselves, or they may request that one of the other coordinators respond.
:*While all three coordinators are equally empowered to respond to requests from the public, the lead coordinator is responsible for ensuring that someone sends a suitable response in a timely manner. They may do so themselves, or they may request that one of the other coordinators respond.
::*The lead shall be chosen by the coordinators, and the position may be reassigned among them as often as they deem necessary.
::*The lead shall be chosen by the coordinators, and the position may be reassigned among them as often as they deem necessary.
::*If the coordinators cannot agree on the lead, one shall be appointed by the Board. If no coordinator is willing to serve as lead, then the coordinator with the least time remaining in their term must step down, and a new coordinator who is willing to serve is lead can be selected.
::*If the coordinators cannot agree on the lead, one shall be appointed by the Board.


:*Coordinator groups responsible for issuing decisions may in general produce a decision whenever two of the three Coordinators agree.
:*Coordinator groups responsible for issuing decisions may in general produce a decision whenever two of the three Coordinators agree.
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::*The Board may overturn decisions issued by coordinators.
::*The Board may overturn decisions issued by coordinators.
::*As such decisions are generally intended to facilitate normal operation rather than determine binding policy, no process to force a Board vote shall exist. As only two Board members are needed to bring up a motion for voting, the bar for getting a vote is not overly high.
::*As such decisions are generally intended to facilitate normal operation rather than determine binding policy, no process to force a Board vote shall exist. As only two Board members are needed to bring up a motion for voting, the bar for getting a vote is not overly high.
:*A coordinator who has failed to help carry out the position's duties for two consecutive months and does not respond to inquires may be removed by the other two coordinators.
::*If the coordinator being removed disputes the charges, the Board shall resolve the dispute. However, as this rule is intended to be used when a coordinator disappears and can no longer be contacted, it is expected that such disputes shall be rare.
::*A coordinator may appoint a temporary replacement for up to one month with the consent of the other two coordinators. Disagreements on this matter are to be resolved by the Board.


:*The existing position of Technical Coordinator is exempted from these rules on the grounds that it is primarily an internal liaison and arbitration position. Other existing positions are slated for review by the Board, which will determine the applicability of this framework in their individual motions.
:*The existing position of Technical Coordinator is exempted from these rules on the grounds that it is primarily an internal liaison and arbitration position. Other existing positions are slated for review by the Board, which will determine the applicability of this framework in their individual motions.

Revision as of 12:57, 2 January 2015

Current Coordinators

The following table reflects the current coordinator positions. A coordinator serves until he either resigns or is removed from office by the Board.

Documentation Coordinators Ramon Schenk Bob Hughes Donald Dale Milne
List Administrators Ralf Haring Lionel English Donald Dale Milne
PR Coordinators Christopher Burton Daniel Nauschuetz (vacant)
Reservation Coordinators Greg Fischer James Ludwig Lou Mazzella
Rules/Policy Lionel English (vacant) Ray Bottorff


See also Technical Coordinators

General Coordinator Framework

Adopted in May 2007, and modified in 2014, the General Coordinator Framework establishes guidelines for the "Coordinator" positions. The following applies to all Coordinator positions unless otherwise specified in the motions establishing each individual position.

  • Each position shall be held by three individuals.
  • The Board will appoint coordinators, giving preference to volunteers when possible. When there are vacant coordinator positions, the chair will issue a call for volunteers on the main mailing list. For long-standing vacancies, the chair will, at his discretion, periodically call for volunteers.
  • Each coordinator will serve at the Board's pleasure. Appointment and/or removal of a coordinator will be by a simple majority vote of the Board; the Board will be required to state a reason for removal. The membership may call for the removal of a coordinator using the board petitioning procedure described elsewhere; the petition shall state a reason for removal.
  • Each Coordinator position is associated with a corresponding email address that will reach all current holders of the position.
  • Public-facing coordinator positions shall have one coordinator designated as the lead.
  • A public-facing coordinator is one that exists to handle requests from outside of the GCD mailing lists, either through the web site or through public email.
  • While all three coordinators are equally empowered to respond to requests from the public, the lead coordinator is responsible for ensuring that someone sends a suitable response in a timely manner. They may do so themselves, or they may request that one of the other coordinators respond.
  • The lead shall be chosen by the coordinators, and the position may be reassigned among them as often as they deem necessary.
  • If the coordinators cannot agree on the lead, one shall be appointed by the Board.
  • Coordinator groups responsible for issuing decisions may in general produce a decision whenever two of the three Coordinators agree.
  • In groups that include a lead coordinator, the lead's vote carries no more weight than that of either of the other two coordinators.
  • The Board may overturn decisions issued by coordinators.
  • As such decisions are generally intended to facilitate normal operation rather than determine binding policy, no process to force a Board vote shall exist. As only two Board members are needed to bring up a motion for voting, the bar for getting a vote is not overly high.
  • The existing position of Technical Coordinator is exempted from these rules on the grounds that it is primarily an internal liaison and arbitration position. Other existing positions are slated for review by the Board, which will determine the applicability of this framework in their individual motions.



Coordinator Positions

Documentation Coordinators

Established: June 29, 2011 by Board Motion

Responsibilities: The Documentation Coordinators are charged with maintaining the GCD Documentation. These duties include:

  • maintaining the fields and formatting documentation keeping it updated with revisions, additions, and deletions from the board and/or policy list
  • making revisions for clarity and submitting those revisions to the policy list for an up or down vote
  • provide a report to the Board every six months sections of the documentation considered for revision but ultimately not re-written
  • maintaining the documentation in a manner that makes it readily accessible to indexers and approvers and in such a manner that makes use of the documentation as simple as possible


List Administrators

Established: Prior the creation of the current GCD Board of Director

Responsibilities: The list admins are responsible for the list infrastructure reporting to the Board as appropriate. These duties include:

  • approving requests to join the GCD Lists
  • monitoring the GCD lists resolving conflicts, "flame wars" and disruptive behavior
  • moderating accounts when necessary
  • removing spammers
  • creating new lists as determined by the board


PR Coordinators

Established: August 1, 2010 by Board Motion

Responsibilities: The PR Coordinators are responsible for the public relations of the GCD. These duties include:

  • monitoring the contact list
  • maintaining the front page(s)
  • maintaining a presence on social networking sites (Facebook, etc)
  • maintaining and updating dog & pony shows that could be used by members at cons (e.g. PowerPoint demos or the like, of varying focuses and lengths)
  • maintaining a selection of print adverts of various sizes to be used where opportunity presents.
  • acting as press agents as needed (e.g. notifying comics news sites and/or bloggers when there's noteworthy GCD news)
  • solicit help from other members as needed in order to accomplish these responsibilities.

One of their current projects is to maintain a calendar of important dates in comics' and comic creators' lives. You can contribute ideas for the calendar to GCD Calendar.

Reservations Coordinators

Established: June 29, 2011 by Board Motion

Responsibilities: The Reservation Coordinators are charged with overseeing the reservation procedures. These duties include:

  • carrying out reservation expirations in keeping with established policy
  • migrating on-going reservations to re-started or re-numbered series
  • adding new issues to those series with on-going reservations
  • facilitating contact between reservation holders and those other indexers with questions regarding those reservations.


Rules/Policy Coordinators

Established: May 31, 2010 by Board Motion

Responsibilities: The Rules/Policy Coordinators manage the discussions on the gcd-policy mailing List following the Policy Procedures defined by the Board. The gcd-policy group is empowered to make decisions on topics including, but not necessarily limited to:

  • Rules about field formats
  • Adding, removing, combining, splitting or otherwise restructuring fields within the GCD's existing charter
  • Case-by-case clarification of how to apply existing rules

The following areas are explicitly placed outside of the scope of the gcd-policygroup and are reserved to the Board, Membership, or other Board-designated group under the guidance of the Charter:

  • Interpreting the charter
  • Setting the rules through which gcd-policy produces rules
  • Personnel decisions (coordinators, editors/approvers, etc.)
  • Technical decisions (how something will be implemented, as opposed to what will be implemented)
  • In general, any decision that impacts the project more broadly than the areas of responsibility outlined in the previous list

When there is a dispute or uncertainty over a particular topic's suitability for a gcd-policy decision, the Board shall resolve the dispute or uncertainty through it's usual voting process.

Previous Coordinators: Henry Andrews (2010-2011), Brian Saner Lamken (2010-2011).

Past Coordinator Positions

Membership Coordinator

Established: (unknown) to January 4, 2012

Responsibilities: The Membership Coordinator was responsible for answering general questions and assisting new indexers in getting started.

Previous Coordinators: Ken Lemons