GCD Board Votes - 2007

January 2007

VOTE: NEW POSITIONS Message-ID: <008f01c72ff9$2a7596a0$6502a8c0@Matthias>

Dear Board members,

the first vote of the year is regarding the creation of two new GCD positions.

The first proposal is by Jim Ludwig. It was seconded by Matthias Hofmann. The second proposal is by Will Allred. It was seconded by Ray Bottorff Jr.

Please vote on the following subjects with an "X":

1. ESTABLISHING A SENIOR EDITOR POSITION

We want to create the official position of "GCD Senior Editor" to better reflect the current situation.

This position includes: - must be experienced enough to help other editors - OI (Online Index) Access level: Administrator - processing of Admin duties - maintaining all GCD email lists including the all country-specific lists

VOTE: Should the position of "GCD Senior Editor" be created officially?

( ) Yes ( ) No ( ) Abstention

2. ESTABLISHING A PROMOTIONS COORDINATOR

We want to create the official position of "GCD Promotions Coordinator" to better reflect the current situation.

This position includes: - Public Relations for the GCD project - advertisment - press releases

VOTE: Should the position of "GCD Promotions Coordinator" be created officially?

( ) Yes ( ) No ( ) Abstention

Deadline: January 13, 2007. Please post your vote to the GCD Board List.

VOTE: NEW POSITIONS - RESULTS Message-ID: <024f01c7326c$7aefef70$6502a8c0@Matthias>

Hello Board,

the results are in. I am counting them before the deadline because everybody has sent in their votes and we want to resolve this as quickly as possible.

All nine GCD Board members voted on the subject.

=============================================================================

1. VOTE: ESTABLISHING A SENIOR EDITOR POSITION

We want to create the official position of "GCD Senior Editor" to better reflect the current situation.

This position includes: - must be experienced enough to help other editors - OI (Online Index) Access level: Administrator - processing of Admin duties - maintaining all GCD email lists including the all country-specific lists

---

QUESTION: Should the position of "GCD Senior Editor" be created officially?

7 Yes 77.8% 1 No 11.1% 1 Abstention 11.1%

=============================================================================

2. VOTE: ESTABLISHING A PROMOTIONS COORDINATOR

We want to create the official position of "GCD Promotions Coordinator" to better reflect the current situation.

This position includes: - Public Relations for the GCD project - advertisment - press releases

QUESTION: Should the position of "GCD Promotions Coordinator" be created officially?

7 Yes 77.8% 1 No 11.1% 1 Abstention 11.1%

This means that we will create those two positions. The final job descriptions need to be written and approved. I suggest that the Board members who voted with "No" and "Abstention" bring forward their concerns and objections now, so this can be considered when the jobs are finalized and occupied by actual persons.

MOTION? Re: GCD Board - Press Release In-Reply-To: <00f401c7319e$2f7fb1c0$6502a8c0@Matthias> Message-ID: <[email protected]>

I didn't really state it as a motion, so let's do this:

 I Move that we release the Press Release, as listed below, with the missing fields filled in.
  
 Now, if you will second it Matthias (or someone else) then please send out the ballot today if you can.
  
 As this has some ugency, I would say if you get enough votes that state yes to carry the motion we proceed ahead with Ray acting as publicity person and send this out, instead of waiting for the last few votes to straggle in.
  
 Mike Nielsen

"Matthias Hofmann (GCD)" <[email protected]> wrote:

         I would like to start the vote.
 Whenever ready, let me know, and we can start the vote.
 Tomorrow, I will post the ballots for Chairman+Secretary by the way.
  
 Regards,
 Matthias
  
   ----- Original Message ----- 
 From: Mike Nielsen 
 To: [email protected] 
 Sent: Saturday, January 06, 2007 11:58 AM
 Subject: MOTION? Re: GCD Board - Press Release
 

 I've filled in a few blanks from an email Ramon sent. He joined in 2005 and at the time had 1546 or so, which I say should be "over 1500".
  
 All we need is the start date for the GCD.  Someone should have that.  I know it's been over 10 years, but that's all I know.
  
 I say fill that in and send it, Ray.  I suppose we need to vote on it, but can we make it a quick vote.  We really need to get this thing out.
  
  
 Mike Nielsen

[email protected] wrote:

In a message dated 1/5/07 8:13:46 PM, [email protected] writes:

 I think Gregg agreed that it had to be Ramon, so I'd go with that.

Who has the info for the other points we need?

I'm going to limited on-line this weekend, lots of stuff going on here, but I'll check in as I can.

Mike Nielsen

Here is the original email that needed to be filled in...

Let's the the world know about it!

FOR IMMEDIATE RELEASE

GCD Passes 100,000 Mark

While comics fans the world over were unwrapping their gifts over the holidays, the indefatigable indexers at the Grand Comics Database celebrated a major milestone -- individually indexing over 100,000 comic books!

The honor of indexing the 100,000th issue went to Ramon Schenk, working on the Charlton title "Li'l Genius" at 10:40 a.m. UTC/GMT (5:40 a.m. EST), December 25, 2006.

[Anybody know what issue number? Ramon?]

Schenk has been indexing for the GCD since 2005 and has over 1500 issues to his credit.

The Grand Comics Database (www.comics.org), an online all-volunteer organization, was founded in _____ and is dedicated to indexing every comic book ever published, worldwide. In its ____ years of service to the online comics community, the GCD has identified over 1.5 million individual comic book credits from more than 3,000 publishers.

The GCD catalogs key story information, creator information, and other information which is useful to readers, fans, hobbyists, and researchers and makes it available to anyone through a simple, searchable website at www.comics.org.

Statistics on the project are updated every 30 minutes on the GCD homepage (www.comics.org) and currently show: 3,185 Publishers/imprints 20,226 Series 264,385 books (100,004 indexed) 517,741 Story objects 1,572,173 credits 136,170 covers

For further information, including information on how you can contribute to the greatest comic book cataloging project of all time, contact: [Ray?]

The last part could still be me as I am, I guess, still promotions coordinator...or it could be you Mike, now that you'll soon become Board Chair... or anyone else for that matter. The inquires are pretty much guarantee to be very few, if any at all.

I would love to see the web page updated before the press release goes out.

Please vote on the following subjects with an "X":

We want to send out a press release to announce our 100'000 indexed comic book. The text was written mainley by Mike Catron.

Press Release text (Quote):

FOR IMMEDIATE RELEASE

GCD Passes 100,000 Mark

While comics fans the world over were unwrapping their gifts over the holidays, the indefatigable indexers at the Grand Comics Database celebrated a major milestone -- individually indexing over 100,000 comic books!

The honor of indexing the 100,000th issue went to Ramon Schenk, working on the Charlton title "Li'l Genius" at 10:40 a.m. UTC/GMT (5:40 a.m. EST), December 25, 2006.

[Anybody know what issue number? Ramon?]

Schenk has been indexing for the GCD since 2005 and has over 1500 issues to his credit.

The Grand Comics Database (www.comics.org), an online all-volunteer organization, was founded in _____ and is dedicated to indexing every comic book ever published, worldwide. In its ____ years of service to the online comics community, the GCD has identified over 1.5 million individual comic book credits from more than 3,000 publishers.

The GCD catalogs key story information, creator information, and other information which is useful to readers, fans, hobbyists, and researchers and makes it available to anyone through a simple, searchable website at www.comics.org.

Statistics on the project are updated every 30 minutes on the GCD homepage (www.comics.org) and currently show: 3,185 Publishers/imprints 20,226 Series 264,385 books (100,004 indexed) 517,741 Story objects 1,572,173 credits 136,170 covers

For further information, including information on how you can contribute to the greatest comic book cataloging project of all time, contact: [Ray]

(UNQUOTE) VOTE: PRESS RELEASE In-Reply-To: <[email protected]> Message-ID: <[email protected]>

Not trying to step on the new Secretary's toes here, but that should be everyone on the vote and I don't remember a single no vote.

 Ray, do you have the updated one?  Since you are our 'publicity' guy for now, do you want to start sending it out?  If you could send me a copy of what you are sending, I have a few places I'd like to send it, some blogs and such that use our site quite a bit, we might get a few plugs from them

So officially:

The following vote of the GCD board of directors has unanimously passed:

We want to send out a press release to announce our 100'000 indexed 

> comic book. > The text was written mainley by Mike Catron. > > Press Release text (Quote): > > FOR IMMEDIATE RELEASE > > GCD Passes 100,000 Mark > > While comics fans the world over were unwrapping their gifts over the > holidays, the indefatigable indexers at the Grand Comics Database > celebrated a major milestone -- individually indexing over 100,000 > comic books! > > The honor of indexing the 100,000th issue went to Ramon Schenk, > working on the Charlton title "Li'l Genius" at 10:40 a.m. UTC/GMT > (5:40 a.m. EST), December 25, 2006. > > [Anybody know what issue number? Ramon?] > > Schenk has been indexing for the GCD since 2005 and has over 1500 > issues to his credit. > > The Grand Comics Database (<A HREF="http://www.comics.org/">www.comics.org</A>), an online all-volunteer > organization, was founded in _____ and is dedicated to indexing every > comic book ever published, worldwide. In its ____ years of service to > the online comics community, the GCD has identified over 1.5 million > individual comic book credits from more than 3,000 publishers. > > The GCD catalogs key story information, creator information, and > other information which is useful to readers, fans, hobbyists, and > researchers and makes it available to anyone through a simple, > searchable website at <A HREF="http://www.comics.org/">www.comics.org</A>. > > Statistics on the project are updated every 30 minutes on the GCD > homepage (<A HREF="http://www.comics.org/">www.comics.org</A>) and currently show: > 3,185 Publishers/imprints > 20,226 Series > 264,385 books (100,004 indexed) > 517,741 Story objects > 1,572,173 credits > 136,170 covers > > For further information, including information on how you can > contribute to the greatest comic book cataloging project of all time, > contact: [Ray] > > (UNQUOTE)

VOTE: CHAIRMAN & SECRETARY OF THE GCD BOARD Message-ID: <028a01c7326e$07323230$6502a8c0@Matthias>

Hello Board members,

it's time to have our vote for Chairman and Secretary.

Ray and myself will not run again this time.

Mike Nielsen is running for Chairman. His announcement reads as follows:

QUOTE: I'll throw my hat into the ring for Chairman. I would like to see the board deal with several issues that are coming to a head. We need to update the Charter and By-laws to reflect how we are currently doing things and to change anything that needs to be changed. We need to "ride herd" on the tech guys to make sure that progress is being done, and also to get ahead of them on issues like location of servers. The third big item I see ahead of us is incorporation. Are we goint to incorporate or not? It needs to be decided, and if we are then we need to move forward. As far as where we will be in 5 or 10 years, I think that's hard to say. A lot of that will hinge on what happens in the next few years, along with where we have come from. I would like to see us get to the point where the GCD's credits are accepted by the comic community at large as the definitive answer of 'Who Did That?'. UNQUOTE

Lou Mazzella is running for Secretary. His announcement reads as follows:

QUOTE: I'd like to go ahead and present myself as a choice for Board secretary. UNQUOTE

Voting to start on 00:00 GMT Sunday January 7, and will end 23:59 GMT Saturday January 13.

We have one seat each to fill. Select one option next to each candidate for each job and mark it between brackets with an "X".

Example:

(X) John Doe

---

IMPORTANT:

Please post your vote/ballot to the mailing lists! Deadline: January, 13 2007

1. VOTE: Chairman of the GCD Board of Directors

Candidate:

( ) Mike Nielsen ( ) No ( ) Abstention

2. VOTE: Secretary of the GCD Board of Directors

Candidate:

( ) Lou Mazzella ( ) No ( ) Abstention

DEADLINE: Please post your ballot back by January 13, 2007.

VOTE: CHAIRMAN & SECRETARY OF THE GCD BOARD - RESULTS Message-ID: <017c01c734d4$6a16aad0$6502a8c0@Matthias>

Hello Board,

the results are in. I am counting them before the deadline because everybody has sent in their votes.

All nine GCD Board members voted on the subject.

1. VOTE: Chairman of the GCD Board of Directors

Candidate:

9 100% Mike Nielsen 0 0% No 0 0% Abstention

2. VOTE: Secretary of the GCD Board of Directors

Candidate:

9 100% Lou Mazzella 0 0% No 0 0% Abstention

Congratulations to the new Chairman and Secretary!

I will send out my last BOARD UPDATE next annoucing the result.

I make a motion that house names be indexed as listed in the comic for colorists and letterers with no need for ? or [ ] on anything else. ie Liquid Graphics would be sufficient. As a creator himself and having done said house work, Jamal's experience and examples to let us know the effecacy of this and be user friendly for indexers and users. JIM

GCD Board - CALL for VOTE on Motion: Parlimentary Rules Message-ID: <[email protected]>

Motion: The rules of order for asynchronous meetings presented by Tony Rose to the Board be adopted as standard operating procedure. The presented rules are as follows:

Tony's Rules of Order for Asynchronous Meetings copyright by Tony Rose 2007

An asynchronous meeting is one that is held through asynchronous communication such as an electronic bulletin board, an electron forum, or a series of e-mails. It is strongly recommended that for a group of three or more members that the formality of rules be adhered to both to ensure that the rights of the minority are protected and to minimize communication confusion.

When the organization is inaugurated, the chairman should call the meeting to order. The meeting continues until such time as the chairman declares it in recess. At that point further communication should be blocked by electronic means. When the chairman deems that the recess is ended, he makes an announcement to that effect and communication is again allowed. Adjournment should only occur when the organization becomes defunct. In summary, asynchronous meetings are always in session except under extraordinary circumstances resulting in the calling of a recess.

The rules of order for asynchronous meetings must, necessarily, differ from those of a physical meeting. There is no need for a "speaker" to be recongized by the chairman. Since the communication is occuring asynchronously, everyone has the floor and no one can be interrupted.

Clear subject heading must be adhered to. Members are strongly encourage to read the entirety of any message thread before responding to a message; the possiblity that a question has been answered or information supplied later in the thread exists and efforts should be made to avoid repetition.

THE CHAIRMAN

The chairman of an asynchronous meeting has the respsonsibility of reading the posted messages of the group at least daily. The volume of posted messages may dictate that he read them more often but it is essential that potential chairmen know that they will have to devote more time to chair the meeting than a regular member will have to devote to attending. When the chairman will not be able to read messages daily, he should pass the gavel to the vice-chairman or call for a recess.

It is the responsiblity of the chairman to prepare an initial agenda and to modify that agenda as the meeting proceeds. The chairman may not make motions but can bring forward action items for consideration.

THE AGENDA

The chairman should bring forth an initial agenda of a few action items for consideration by the group. Items may be added to the agenda at the request of any member of the group but the chairman will determine the order in which the items are considered. The chairman determines how many items may be considered at one time; it is recommended that no more than three items be before the group at any one time. An appeal of a decision of the chairman can be made.

Frequently, the chairman should communicate the agenda to the group. This communication will indicate which matters are currently before the group and the order in which future items will be considered. The posting of the agenda will also be the mechanism by which the chairman requests reports from committees and/or staff. The format of the agenda may be determined by the chairman but should be clear and concise.

MAIN MOTIONS:

A main motion is one in which business is brought before the group with the expectation of action. The chairman may not make a main motion but he is allowed to bring forward an "action item" requesting a motion on a particular matter. In the interests of keeping group action timely, multiple main motions may be before the group at the same time but the chairman will see to it that each is given final attention in the order in which they were received.

The subject heading of a main motion should begin with "MOTION: xxx" where "xxx" is a short title for the motion that gives a sense of the motion. Unlike in a physical meeting, there may be multiple motions before the group at one time so it is essential that subject headings be clear. The text of main motions should be made in the form of "I move that we... ." Main motions are in the positive: never "I move that we not... ." The motion itself should be clear and concise. Do not include reasons for making the motion or arguments about why it should be passed.

A main motion must be seconded. A second indicates that there is at least one other member who would like to see the matter of the motion brought to a vote. A second to a motion should be made in the form of "I second John's motion" with the text of the motion following. Due to asychronicity, there may be multiple seconds to a motion. This presents no parliamentary difficulty.

The chairman must acknowledge that he has received a second for a motion. Until that acknowledgement is made, there can be no discussion and no further communication regarding the motion is allowed, pending the chairman's acknowledgement. If the chairman recieves no second on the motion within a reasonable time, he announces that the motion has failed due to a lack of a second and not discussion of the motion is allowed. Once the acknowledgement of a second is made, discussion of the motion begins.

It only stands to reason that courtesy is to be observed during discussion. Questions may be asked of members and/or of staff. All questions must be answered, to the satisfaction of the chairman, before a vote can be taken. EXCEPTION: the question before the group may be called. Calling the question is a request for an end to discussion and an immediate vote; this is an incidental motion and will be discussed shortly.

PRIVILEGED MOTION

A privileged motion is one that deals with the rules of the meeting -- calls for an appeal of a decision of the chair, calls for a re-ordering of the agenda, calls for recess -- and must be dealt with before any furthere business can be conducted.

A privileged motion takes precedence over whatever is before the group at the moment and cannot be discussed after the second. The chairman calls immedately for the vote.

INCIDENTAL MOTION

An incidental motion is one that is incidental to the question before the group. Incidental motions are dealt with as they arise. They include motions to amend, motions to bring a quesiton to vote, motions to refer to committee, motions to table, and motions to postpone.

The motion to bring a question to vote is a request to conclude debate and requies a 2/3 majority for approval. Following approval the chair calls immediately for a vote on the question.

Committees can be standing or ad hoc. While creation of committees is by vote of the group, committees are appointed by the chairman. The chairman names the initial chair of the committee but the committee may select another member to serve as chair as desired. Membership in the group is not required in order to be named to a committee. When questions are referred to a committee, the chairman will give the committee a reasonble deadline to return a recommendation to the group.

A motion to table a question removes it from consideration by the group until such a time as a member moves that the matter be taken up again.

A motion to postpone consideration either states a time at which the matter will be resumed or can ask that the matter be postponed indefinately, in effect killing the motion without calling for an actual vote on the matter.

APPEAL OF DECISION

This is a privelged motion that allows the group to overrule the chairman by 2/3 vote. An appeal of a decision is a priveleged motion and must be considered without debate following a second.

VOTING

Once a vote has been called for by the chairman, the secretary initiates a vote. The subject heading for a vote message should be "CALL FOR VOTE on MOTION..." with the short title of the motion following. The text of the call for vote will re-state the motion, as made. There will be a mechanism by which the group members' votes can be clearly indicated and an opportunity for abstention will be available. A reasonable deadline for completion of the vote will be included.

After the deadline for voting has passed, the secretary will announce the results, concluding with "Motion passed" or "Motion failed" as appropriate. Only a member who voted on the prevailing side may move that a matter be reconsidered after a vote has concluded.

Please cast your vote to this mailing list, marking an x next to one of the following: ( ) For ( ) Against ( ) Abstaining

Please respond no later than February 4, 2007. (Doesn't look like this was ever actually voted on, but people seem to have accepted it as fact)

Motion: Allow Bill Jourdain to create a Comicspace page for the GCD, > and supply him with any information he may need while implementing the > page. >

Second.

And to kick off the dicussion, I'd like Ray (or somebody) to have co-administrator responsiblity for the page. I don't know how it works but I assume that's something that can be done.

CALL for VOTE on MOTION: Comicspace page Message-ID: <[email protected]>

> Motion: Allow Bill Jourdain to create a Comicspace page for the GCD, > and supply him with any information he may need while implementing the > page, with the password and login information for the page being entrusted > > .

Please cast your vote to this mailing list, marking an x next to one of the following: ( ) For ( ) Against ( ) Abstaining

Please respond no later than January 31, 2007.

Some votes were submitted, but before the total was announced, it was announced that: Bill has set up the ComicSpace page for the GCD. The password was sent to Ray and Lou (and I ended up with it also).

Please look it over and see what you think. Bill is willing to make any changes we think need to be done. I looked it over quickly and think it looks fine but maybe somebody who's more used to that site will maybe see something.

The page can be seen here:

http://www.comicspace.com/gcd Mike Nielsen

I see some typos, and GCD should be capitalized, other than that, looks great to me.

my best -Ray

February 2007

This motion started in January 2007 I move that the Board allow Peter Croome and Jim Vandore to begin >> re-writing and/or updating the various documents on the website with >> the provision that they submit the documents to the Board for review, >> before they are posted to the website. I second the motion

VOTE on Motion: Document Revision Message-ID: <[email protected]>

Motion: That the Board allow Peter Croome and Jim Vandore to begin re-writing and/or updating the various documents on the website with the provision that they submit the documents to the Board for review, before they are posted to the website.

Please cast your vote to this mailing list, marking an x next to one of the following:

( ) For ( ) Against ( ) Abstain

Please respond no later than February 14, 2007. GCD Board - Results for VOTE on Motion: Document Revision Message-ID: <[email protected]>

Motion: That the Board allow Peter Croome and Jim Vandore to begin re-writing and/or updating the various documents on the website with the provision that they submit the documents to the Board for review, before they are posted to the website.

The above motion has passed with all members voting in favor.

MOTION: The board will create an incorporated, non-profit Grand Comicbook Database Foundation Message-ID: <022820071538.24755.45E5A20C00088B57000060B32205886172CE0A9C019D9702019B@comcast.net>

I move that we create an incorporated, non-profit Grand Comicbook Database Foundation. Said incorporation will take place in Little Rock, Pulaski County, State of Arkansas in the United States of America under the applicable state and federal laws. The Foundation will exist for the purpose of supporting the Grand Comicbook Database Project and to support the scholarly study of comic books arts and for such purposes as further that mission. The board of directors of the Foundation will consist of the membership of the Board of Directors of the Grand Comicbook Database Project with the officers being preserved between the groups. Further, the board will empower Tony Rose to file the necessary forms to further the incorporation and that Mr. Rose will proceed with alacrity once empowered.

I would like to remind everybody that we're operating under our new rules of order and a second to this motion is inappropriate until the motion is acknowledged by the chair and that discussion of the motion is out of order until the acknowledgement of a second.

Peter - I couldn't find the vote and results from this... Just a note from Tony that we were incorporated as of April 17 2007

March 2007

MOTION: The board will create a data dump for ComicArtFans Message-ID: <[email protected]>

In a message dated 3/5/07 12:20:10 AM, [email protected] writes:

> I move that we create a data dump for Bill Cox of ComicArtFans in the > interests of pursuing a possible future partnership.? Before said > partnership can even be pursued, however, certain conditions must be met... > ?? - the GCD must be incorporated as a legal entity > ?? - the transition to the new schema must be completed > The data dump is being offered assuming that ComicArtFans will correctly > credit GCD information as per our by-laws.? If any additional income is > generated from this data, the GCD Board would request that ComicArtFans > donate it to a comic book related charity in the name of the GCD. MOTION TO AMEND the MOTION: The board will create a data dump for ComicArtFans In-Reply-To: <030520072023.24974.45EC7C2B000A90800000618E2200761394CE0A9C019D9702019B@comcast.net> Message-ID: <[email protected]>

Or we could remove any mention of a donation from the orginal motion if that would make some of our board members happier with the motion.

 I gotta get some work done this afternoon so this is probably it for me on the list for awhile.
  
 Mike Nielsen

[email protected] wrote:

 I move that the final sentence of the motion be amended to read 

"If any additional income is generated from this data, the GCD Board would request that ComicArtFans donate that additional income to the Hero Initiative (http://www.heroinitiative.org/) in the name of the GCD. VOTE on Motion to Amend Motion: The board will create a data dump Message-ID: <[email protected]>

The following motion has been presented and is ready to be voted upon:

That the final sentence of the motion to create a data dump for ComicArtFans.com be amended to read:

"If any additional income is generated from this data, the GCD Board would request that ComicArtFans donate that additional income to the Hero Initiative (http://www.heroinitiative.org/) in the name of the GCD."

Please cast your vote to this mailing list, marking an x next to one of the following:

( ) For ( ) Against ( ) Abstain

(From April 2007 - didn't find the results of the vote until then):

ComicArtFans: We passed the motion to give them a data dump.  I suspect the general GCD membership would like a new data dump also, it's been about a year.  I need to find out from Jon about getting that done.  I think this is about as far as we can go with the ComicArtFans deal at present, until Incorporation is finished and possibly until the new schema is closer to being finished.
  

(the following started in January)

GCD Board - election rules revisited Message-ID: <20070115025346.FRBJ8137.ibm68aec.bellsouth.net@mail.bellsouth.net>

One thing for one motion. I make a motion >

> > that we officially adopt the last 14 days of the > > month of October >(12:00:00am GMT, October 18th - 11:59:59pm GMT > > October 31st) as the official >period that people may announce their > > candidacy for the Board

Well we are already re-evaluating so i second the motion for mailing > ballots only to eligable voters. >

I also like the idea of sending ballots only to those eligible to vote. Eligibilty should be determined at the same time as announcements for candidacy are made and email addresses should be verified at that time so that new ones can be obtained in time for elections to begin if needed.

Subject: GCD Board - election rules revisited Message-ID: <20070115174338.LPUS27396.ibm67aec.bellsouth.net@mail.bellsouth.net>

I agree with merging it into Lou's motion.

1) I make a motion that we only send ballots to eligable voters (eligability guidelines to be determined later)

2) I make a motion we set Lou's dates for candidacy

3) I make a motion that we set Lou's dates for campaigning

4) I make a motion we set Lou's dates for the election.

I think we all agree and can vote on those then discuss eligability and who should count votes. > > Did I miss the part before about sending out an email saying ballots are coming and contact the secretary if you feel you should have received one and did not?

VOTEs on Motion: Election Rules Revisited Message-ID: <[email protected]>

The following motions are on the table and ready to be voted upon:

1) That we only send ballots to eligible voters (eligibility guidelines to be determined later) [this is instead of sending a ballot out to the mailing lists]

Please cast your vote to this mailing list, marking an x next to one of the following: ( ) For ( ) Against ( ) Abstain

2) That we officially adopt the last 14 days of the month of October (12:00:00am GMT, October 18th - 11:59:59pm GMT October 31st) as the official period that people may announce their candidacy for the Board.

Please cast your vote to this mailing list, marking an x next to one of the following: ( ) For ( ) Against ( ) Abstain

3) For 14 days from 12:00:00am GMT, November 1 to 11:59:59pm GMT, November 14 candidates will be able to campaign if they choose to.

Please cast your vote to this mailing list, marking an x next to one of the following:

( ) For ( ) Against ( ) Abstain

4) Voting for Board postions will be held over 7 days from 12:00:00am GMT, November 15 to 11:59:59pm GMT, November 21.

Please cast your vote to this mailing list, marking an x next to one of the following: ( ) For ( ) Against ( ) Abstain

Please respond to all of the above no later than March 13, 2007. RESULTS of VOTEs on Motion: Election Rules Revisited Message-ID: <[email protected]>

The following motion has passed with 7 votes in favor and 2 opposed:

1) That we only send ballots to eligible voters (eligibility guidelines to be determined later) [this is instead of sending a ballot out to the mailing lists]

The following motions have passed with all members voting in favor:

2) That we officially adopt the last 14 days of the month of October (12:00:00am GMT, October 18th - 11:59:59pm GMT October 31st) as the official period that people may announce their candidacy for the Board.

3) For 14 days from 12:00:00am GMT, November 1 to 11:59:59pm GMT, November 14 candidates will be able to campaign if they choose to.

4) Voting for Board postions will be held over 7 days from 12:00:00am GMT, November 15 to 11:59:59pm GMT, November 21.

April 2007

MOTION: Policy relating to display of covers Message-ID: <041720071419.18224.4624D758000DB973000047302200750330CE0A9C019D9702019B@comcast.net>

I move that we endorse the following policy.

Recognizing the volunteer nature of the Grand Comicbook Database Project, the GCD acknowledges that scans of comicbook artwork may be uploaded for display on the GCD website which contain depictions that some may find offensive. The GCD will make efforts to limit the display of cover images to those that display in response to requests or searches. VOTE on MOTION: Policy relating to the display of covers Message-ID: <[email protected]>

Motion: That we endorse the following policy.

Recognizing the volunteer nature of the Grand Comicbook Database Project, the GCD acknowledges that scans of comicbook artwork may be uploaded for display on the GCD website which contain depictions that some may find offensive. The GCD will make efforts to limit the display of cover images to those that display in response to requests or searches.

Please cast your vote to this list, placing an x next to one of the following: ( ) For ( ) Against ( ) Abstain

Please cast your vote no later than April 29, 2007. RESULTS of VOTE on MOTION: Policy relating to the display of covers Message-ID: <[email protected]>

Motion: That we endorse the following policy.

Recognizing the volunteer nature of the Grand Comicbook Database Project, the GCD acknowledges that scans of comicbook artwork may be uploaded for display on the GCD website which contain depictions that some may find offensive. The GCD will make efforts to limit the display of cover images to those that display in response to requests or searches.

The deadline for the above motion has expired, and the motion has failed with 1 member voting in favor, 7 voting against and 1 abstaining. (announced in May 2007)

MOTION: Minutes of "meetings" In-Reply-To: <[email protected]> References: <[email protected]> Message-ID: <[email protected]>

I move that the Board secretary be charged with preparing a bi-weekly summary of motions, discussions and votes (with dates and other pertinent details) and archiving such minutes as a record of the Board's activities. VOTE on MOTION: Minutes of "meetings" Message-ID: <[email protected]>

Motion: That the Board secretary be charged with preparing a bi-weekly summary of motions, discussions and votes (with dates and other pertinent details) and archiving such minutes as a record of the Board's activities.

Please cast your vote to this mailing list, placing an x next to one of the following: ( ) For ( ) Against ( ) Abstain

Please cast your vote no later than April 27, 2007. RESULTS of VOTE on MOTION: Minutes of "meetings" Message-ID: <[email protected]>

Motion: That the Board secretary be charged with preparing a bi-weekly summary of motions, discussions and votes (with dates and other pertinent details) and archiving such minutes as a record of the Board's activities.

The deadline for voting on this motion has now expired, and the above motion has passed with 8 members voting in favor and 1 abstaining.

MOTION: Board Treasurer In-Reply-To: <[email protected]> References: <[email protected]> Message-ID: <[email protected]>

I move that we create the office of treasurer of the Board. The treasurer would be charged with management of financial matters for the Foundation, including collection of fees, debts, donations, and other monies and with disbursement of Foundation funds, pursuant to Board Policy. The Treasurer would report monthly to the Board on the financial status of the Foundation. Further the Treasurer would act as the official Agent of the Foundation, an agent being required by the articles of incorporation in the State of Arkansas. VOTE on MOTION: Board Treasurer Message-ID: <[email protected]>

Motion: That we create the office of treasurer of the Board. The treasurer would be charged with management of financial matters for the Foundation, including collection of fees, debts, donations, and other monies and with disbursement of Foundation funds, pursuant to Board Policy. The Treasurer would report monthly to the Board on the financial status of the Foundation. Further the Treasurer would act as the official Agent of the Foundation, an agent being required by the articles of incorporation in the State of Arkansas.

Please cast your vote to this mailing list, placing an x next to one of the following: ( ) For ( ) Against ( ) Abstain

Please cast your vote no later than April 27, 2007. RESULTS of VOTE on MOTION: Board Treasurer Message-ID: <[email protected]>

Motion: That we create the office of treasurer of the Board. The treasurer would be charged with management of financial matters for the Foundation, including collection of fees, debts, donations, and other monies and with disbursement of Foundation funds, pursuant to Board Policy. The Treasurer would report monthly to the Board on the financial status of the Foundation. Further the Treasurer would act as the official Agent of the Foundation, an agent being required by the articles of incorporation in the State of Arkansas.

The deadline for voting on this motion has now expired, and the above motion has passed with 8 members voting in favor and 1 abstaining.

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Tony also mentioned: "First, we'll need to direct the treasurer to seek Federal income tax exemption; I think this is a slam-dunk. As I've said before, federal exemption implies Arkansas exemption under Arkansas law. Then I think we'll probably need to establish a bank account and a PayPal account. Then I'd like to see us informally get estimates (not actually take bids) on web hosting services. I would like to see Jon name a figure for what he feels the GCD owes him at this points, as well. OH, and I'd like to see us file for trademark on our name and our logo. Who designed the logo, by the way? Jon? If so, I'd like to see us pay for it, formally."

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MOTION - Senior Editor appointment Message-ID: <[email protected]>

I assume that, even though I'm Board Chairman, I can still make motions. If that's not true I'm sure someone will clue me in. :)

 I move that we appoint Ray to the newly created Senior Editor position.
  
 Ray seemed to be the mostly unanimous choice on the editor list.  They only other person mentioned was Gregg Whitmore and I talked to him off-list and he'd just as soon it went to Ray.
  

VOTE on MOTION - Senior Editor appointment Message-ID: <[email protected]>

Motion: That Ray Bottorff, Jr. be appointed to the position of Senior Editor.

Please cast your vote to this mailing list by placing an x next to one of the following: ( ) For ( ) Against ( ) Abstain

Please cast your vote no later than April 27, 2007. Motion: That Ray Bottorff, Jr. be appointed to the position of Senior Editor.

The deadline for voting on this motion has now expired, and the above motion has passed with 7 members voting in favor and 2 abstaining.

May 2007

VOTE on MOTION: Treasurer Appointment Message-ID: <[email protected]>

Motion: That Tony Rose serve in the position of Treasurer.

Please cast your vote for the above motion by placing an x next to one of the following: ( ) For ( ) Against ( ) Abstain

Please cast your vote no later than May 21, 2007. RESULTS of VOTE on MOTION: Treasurer Appointment Message-ID: <[email protected]>

Motion: That Tony Rose serve in the position of Treasurer.

The deadline for voting on the above motion has expired and the motion has passed with 8 members voting in favor and 1 member abstaining.