Cheat Sheet

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English Language Formatting Documentation Cheat Sheet
ISSUE PUBDATE KEYDATE

1 (regular numbering)
[nn] (no issue number)
[1] (no number with made-up useful number)
v5#6 (restarted numbers & volumes)
v5#6 [30] (restarted numbers & volumes + made-up useful number)
v5#6 (30) (for issues that have volume, number in the indicia and an actual whole number on the cover)

1945 (year only)
January 1945 (month & year)
January 7, 1945 (day/week of, in countries that use this style)
7 January 1945 (day/week of, in countries that use this style)
Late January 1945 (late/early)
January-February 1945 (bimonthly)
December 1945-January 1946 (across 2 years)
Spring 1945 (quarterly)
Winter 1945-1946 (quarterly across years)
Holiday 1945-1946 (quarterly across years)
[January 1945] (known but not in book)
[January] 1945 (partially known, some in book)
[circa 1910] (guestimate)
[circa 1950s] (really vague guestimate)
March 9007 [March 2007] (obviously wrong indicia date with indexer-supplied correction)

Pattern is YYYY-MM-DD
Used for chronological sorting for searches only

1980-02-00 (February 1980)
1945-01-00 (January 1945)
2002-06-09 (June 9, 2002 or 9 June 2002)
1940-12-00 (Winter or Holiday 1940-1941, published in 1940)
1941-01-00 (Winter or Holiday 1940-1941, published in 1941)
1941-04-00 (Spring 1941)
1941-07-00 (Summer 1941)
1941-10-00 (Fall or Autumn 1941)
1990-09-10 (first bi-weekly issue in September 1990)
1990-09-20 (second bi-weekly issue in September 1990)
1990-09-30 (third bi-weekly issue in September 1990)
2001-10-10 (first weekly with no day in October 2001)
2001-10-20 (second weekly with no day in October 2001)
2001-10-30 (third weekly with no day in October 2001)
2001-10-40 (fourth weekly with no day in October 2001)
2001-10-50 (fifth weekly with no day in October 2001)
1960-00-00 (1960 or [circa 1960] or [circa 1960s])
1960-00-13 (1960 or [circa 1960] published after a 1960 issue with a known date)

COVER PRICE
Currency of country of publication.

USE:
0.10 USD
1.50 USD; 1.95 CAD
0.00 FREE
2/6 [0-2-6 GBP]
3.99 EUR DE; 3.50 EUR AT; 1.50 EUR FR
[2.50 CAD] (see notes) (with explanation in notes field)
DO NOT USE:
10 cents
$0.10
0.10
1.95 CAN (Canada is CAD)
0
free

PAGE COUNT
Edit Issue Fields

Count of entire book, including inside and outside cover, not including dust jacket.
Cover (sequence 0 only):
Count of cover only (usually 1 except for wraparounds).
Variant covers and other records:
Count of sequence; decimals ok

SEQUENCE TYPES TITLE FEATURE

activity (game, coloring page, puzzle)
advertisement
blank page(s)
cartoon (single panel cartoon)
character profile
comic story (standard strip feature)
cover (front cover, 1st indexed, use more than one for multiple version covers)
cover reprint (on interior page)
credits
forward, introduction, preface, afterward
illustration (page of art outside of story)
insert or dust jacket (non-comic item: cards, posters or dust jacket)
letters page
photo story (photos replace most art)
promo (ad from the publisher) (house ad, subscr offer, preview, teaser, editor's soapbox)
public service announcement
recap (summary of previous stories)
statement of ownership
table of contents
text article (text nonfix, may have illos.)
text story (prose story, may have illos.)

Clash of the Titans (stated story title)

When Titans Clash plus Unofficial Title box checked (made up title)
“It was a dark and stormy night...” plus Unofficial Title box checked (untitled/first line of story used)
Clash of the Titans; (When Titans Clash part 47) (stated; part of longer story, indiv. title)
When Titans Doth Clash [part 4] (stated; part of longer story, no indiv. title)
[untitled] (untitled story) Not a preferred entry

Name of strip; usu. on first page,

examples:
Superman
Justice League of America
Asterix
Haunted Tank
Superman and Batman (regular feature, like in World's Finest)
Superman; Asterix (irregular feature, like DC Presents, or Brave and Bold)

CREATOR FIELDS
Joe Kubert (use full name unless commonly known otherwise)

Joe Kubert ? (use ? after a space for uncertainty)
Gene Colan [as Adam Austin] (use real name [as pseudonym] for pen names and aliases)
? [as A. Nony Mouse] (use ? and pseudonym for aliases you don’t know real name for)
Vince Colletta; Murphy Anderson (Superman heads) (elaborate role)
Jack Kirby (p. 1, pp. 20-22); Alex Toth (pp. 2-19) (elaborate pages done)
Stan Lee (plot); Dennis O’Neil [as Sergius O'Shaugnessy] (script) (alias/role together)
Freddy Milton; Dwight Decker (translation) (translations)
William Shakespeare (original story); Fred Hembeck (adaptation) (adaptations)
Frank Giacoia (see notes) (usually for contested credits, complex elaborations)
Frank Giacoia; Mike Esposito; Alan Weiss; Diverse Hands (studio credits)
Richard Starkings; Comicraft; Saida Temofonte [as ST]; Eric Eng Wong [as EEW] (studio credits with aliases)
Sam Glanzman [as S.J.G] (signed) (real name [as initials] with signature confirmation)
? (completely unknown, but there was someone in this role)
tick appropriate No box (inapplicable, n/a, colorist for b&w stories, etc.) (used to be none)

GENRES SCRIPT PENCILS INKS

adventure
drama
humor
non-fiction


advocacy (propaganda or agenda-driven)
animal (realistically portrayed animals)
anthropomorphic-funny animals (humanly portrayed people)
aviation
biography
car
children (works featuring children)
crime (works centered on those who commit unlawful acts)
detective-mystery (works centered on solving crimes or mysteries)
domestic (works centered on family and the home)
erotica
fantasy-supernatural (Works in which magic, enchantment, or the occult encroach upon the material, scientific world and/or in which such elements form the backdrop of an alternate realm)
fashion
historical (fictional works set in the past)
history (factual accounts of events in the past)
horror-suspense
jungle
martial arts
math & science
medical
military (armed forces in non-combat situations)
religious
romance
satire-parody
science fiction
sports
spy
superhero
sword and sorcery (adventurous works set beyond the mundane world)
teen (works featuring teenagers)
war (armed forces in combat situations)
western-frontier

writer, plotter, adapter, translator, etc.

cover script field is generally left blank

Layouts and full pencils; note if doesn’t

Artist (painting) (format for painted art)

Can also be used for assistants and other secondary artists
COLORIST LETTERER EDITOR
coloring, separations, effects, etc. ex. (separations) George Freeman; Digital Chameleon

use typeset for any machine lettering, unless credited differently (A. Machine)

if applies to whole book, use cover field; otherwise in each sequence
CHARACTERS NOTES
list all significant named characters that appear in story

Jimmy Olsen (significant character)
Jimmy Olsen (origin, death) (w/roles)
Red Tornado [Ma Hunkel] (cameo); Green Lantern [Alan Scott] (multiple with clarification, role)

Cover: cover type (wraparound, gatefold,...), circulation, 30th Anniversary issue, etc.

Other: edited reprint notes, story continues in..., story continued from ..., miscredited to...

REPRINT
from Walt Disney’s Comics and Stories (Dell, 1940 series) #204 (September 1957) [retitled]

from Sandman, The (DC, 1989 series) #45 (January 1993) (issue reprinted from)
from Mickey Mouse Sunday (King Features Syndicate) 1946-06-16 (for reprints from newspaper strips)
from Mickey Mouse daily (King Features Syndicate) 1935-03-04 - 1935-06-01
in Donald Duck & Co. (Hjemmet, 1948 series) #16/1958 [retitled]
from ? (use if you know it’s reprinted but not from where)
from ? Atlas Horror circa 1958 (use if you have a guess of where it’s from)